|This page is provided as a convenience reference source for those OCF Fair Family members who wish to know more about the Board of Directors appointed ELDERS COMMITTEE and how to achieve ELDER STATUS.
The OCF Elders Committee was appointed by the Board of Directors in 1999.
Q: What is the purpose of this committee as defined by the Board of Directors?
The Elders Committee has established the following subcommittees to help with Elder Issues.
1) APPLICATION - Approval Subcommittee: Note: This subcommitte has been operating since the inception date of the Elders Committee.
2) BUDGET Subcommittee: Self explanatory.
3) CAMPING: Among the issues concerning this subcommittee are;
4) DESIGN Subcommittee: For help with Still Living Room and other projects.
5) EARNED PASS Subcommittee: [The Earned Pass/JOB Subcommittee coordinates/facilitates Elders who wish to continue to volunteer for the OCF in a different job/capacity. The Committee is collecting examples and will present this information to the BOD at a future date. You may download an application form below.]
6) EVENTS Subcommittee:
7) MEMORIAL Subcommittee: To remember those passed.
8) NEWSLETTER subcommittee: To keep elders informed.
9) PROGRAMMING Subcommittee: Brainstorming and planning details.
10) TIMELINE subcommittee: A continuing project.
11) WRISTBAND subcommittee: Responsible for data base and registration of Elders for the Fair.
NEXT ELDERS RETREAT & COUNCIL MEETING: See the EVENTS link on this Web Site.
NOTE: Elder Committee Subcommittees set their own date and times for meetings.
eMail the Elders Committee at: OCFEldersContact@GMail.com
To view OR download the PDF files or links posted on this page, you will need the Adobe Acrobat Reader (FREE).
|Elders Committee Frequently Asked Questions
2016 Elder Pass Request (must be an Elder)
Most recent Elders Retreat Minutes
|ELDERS FALL 2015 RETREAT MINUTES (DRAFT)
PRESENT: Diane Albino, Alan Cohn, Katie Cousins, Jain Elliott, Peggy Fitzgerald Robert Jacobs, Heather Kent, Roger Lesiak, Michael James Long, Robert “Mouseman” McCarthy, Eric Nicholson, Patricia Van Esso, Jon Pincus, Chris Harrison, Anita Sweeten, Sue Barnhart, Bonnie Clarke, Licia Shultz (facilitator) and Dee Wirak (also note taker)
ANNOUCEMENTS-October 14 is the Country Fair Cross Country Invitational. It is a wonderful, growing high school event on site.
-Alan will be a keyholder, Katie has been in touch with norma to obtain a second key for the office. -Bonnie and Marsha will continue co-host the Still Living Room for the 2016 fair. If you would like a photo
of your loved one to be displayed, in black frame, contact Bonnie at email@example.com
-CALC has a fundraiser October 24.
-the GMO petition for Lane County needs signatures to be on the ballot.
-vote for the BoD on or before the annual meeting, Saturday, October 17 at the Whitaker Grade School, party afterwards.
-Mary Sprag has passed on
-To garner more elder involvement, Michael would like to start a monthly newsletter both online and mailed copy which he is willing to sponsor initially. If interested in assisting contact him, Peggy or Alan. He will seek elders committee authorization to use the elders database to send message to all elders, people could opt in or unsubscribe at any time.
-KOCF is 3 months up and running, broadcasting 24/7. Their first live broadcast will be the game this Friday’s (10/16/15). They held an open house a week and a half ago and there is an article in the Fern Ridge Review. This effort has been supported by community and elder volunteers. The Oregon Country Fair has provided zero funds to date. It is easy to make donations on the website kocf.org. Funds are needed.
-Request is made by committee member to just have a reader’s digest version of our meeting presented at BoD meetings.
-suggestion was made that an old voucher not be laminated without first talking to an archivist -SPIRITWALK-October 24, potluck, 5 p.m. set up the Yurt, walk around the fair site will start at dusk.
MEETING BEHAVIOR-Listen, don’t talk over each other, Licia will see your hand and put you in the cue, don’t take offense if turn is forgotten or out of order, If someone volunteers find out what you can do to help, show appreciation, acknowledge volunteers. Participants are encouraged to use hand signals which were demonstrated for: off subject, talking too much, wrap it up. Alan volunteered to be the timekeeper for this meeting giving a two minute warning. Review this again at committee meetings.
KIDS IN CAMP-A rule of no kids overnight camping at elder camp has been in place but not widely advertised. Jon Silvermoon thinks this may be against fair policy. If that can be proven we would change our policy, Licia will follow up, if not, we will advertise this policy on our pass request form. We may reconsider this policy if, when we have additional camping areas. Elders should arrange to speak with Dennis Todd (LUMP) regarding additional camping, also plan to work with Tom G. and camping crew.
SHOWERS-Norma Baum presented a written proposal to improve the shower persona near Elder camp. She has a work history with the Parks service and is a sign painter for the fair. She comes down early from Seattle so could be onsite to help instigate improvements in signage, safety, cleanliness. She herself does not
Page 1? of 2?need a pass. We feel fortunate to have her take an interest. She is requesting two assistant “shower caps.” We could offer passes to elders in these positions. She will be directed to speak with Shane, site manager regarding supplies and budget matters. The most helpful signage would indicate that the showers are reserved for elder and alter-able use during the fair but they are available for others til Wed pre-fair. Avoid naming or re-naming the area.
ELDER INVENTORY AGREEMENT- Reviewed the current document. Some of the dates need revision. The form and our historical process are reasonable and are used to determine the number of passes elders will require each fair. The first come first served statement regarding parking, per the agreement, is no longer a concern as handicapped parking needs were adequately addressed this year.
There is a suggestion to add the underlined wording-3rd paragraph’s last sentence, replacing all qualified elders-to read-“An updated master list of all Elders utilizing an elder pass for the current fair will be provided to Operations and Inventory at this time.” Elder status was discussed.
GEEZER PLEASER-Arrangements for an electric golf cart were made well before the fair using Action Rental in Eugene. We did not have enough drivers, drivers need training. First aid, defibulator and fire extinguisher should be on hand-check with Jacob, Quartermaster. Jon will talk to Chuck at Whitebird to lead a training for drivers. Designated routes were helpful per one driver comment. A Tuesday to Tuesday rental period would be more useful than Monday to Monday Chris is willing to be in charge of the Geezer but would like a co-coordinator and asks to be put on the Elders Committee. Peggy will be asked to see that the elder camp utilize Tinkerbell for 2016 fair.
GRATITUDE SUBCOMMITTEE-Anita Sweeten offers to assist, Dee has her contact info, need to bring up at next elders committee meeting to get more on board. Michael has a template.
SCHEDULING-Jon will check with the WOW Hall for our December gathering, he was given preferred dates and he’ll get back to us once arranged. Nov. Elders Committee meeting is moved up one week to November 19 and will be at the Grower’s Market.
SPRING RETREAT- MARCH 12-13, 2016 confirmed. Agenda items held over --coordinator appointment, emergency preparedness planning/training and Geezer, part 2. Plan for the 2016 events and fair.
UPCOMING MEETINGS/LOCATION-Meetings will be held at the Grower’s Market rather than the Fair office. October 22 (7 p.m.) Elders Committee meeting will be held at Grower’s Market, 454 Williamette Street.; November 19 at the Grower’s Market.